professional email signature examples outlook

#Professional email signature examples outlook free

By uploading your signature images to your server and linking to them in your email signature, you can extremely reduce your signature’s file size and the images will simply be downloaded every time the email is opened. One way is to use links to images instead of actual image attachments. There are a couple of ways in which you can reduce the overall weight of your email signature.

#Professional email signature examples outlook free

If you’re looking for signature inspiration, our email signature template library has plenty of free templates to choose from. Instead, it is recommended to use different email signatures for new emails, replies, and forwards so that conversations can be easily followed. Using overly-complex templates for email signatures is not a good idea, as it can make conversations difficult to follow. If you notice that the text in your email signature is overly long, we suggest you try to build it vertically, instead of horizontally. In any case, don’t use more than three columns. For aesthetic reasons, we recommend only using two columns in an email signature, but more columns are permitted. Your email signature template will vary according to your signature’s components. Also note that with these given dimensions there is no need for high-resolution, heavy images. This should provide enough space for all the contact information, marketing banners, logos, and disclaimers, while still fitting on devices with lower screen resolution. Although the height of an email signature is not constrained by screen size, it is nevertheless recommended to keep within this reasonable limit. More than 400px will not fit any mobile screen and will be scaled down accordingly. What are the ideal dimensions for an email signature?Īn email signature should be kept relatively small, with dimensions of around 300-400px in width and 150-200px in height. So in fact, when we’re talking about “file size” in email signatures, we’re referring to different files – usually, it’s the image files (logo, images, banners, etc.) that take up the most weight in your signature. But this should cover far more than anything you need or want to add to your signature. Cross that number, and your email signature might not be loaded or even directly rejected by the email provider. The number of HTML characters per email signature is in fact limited by the different email platforms, but the limitation is so high that it is highly unlikely that you will be able to go overboard with even the most elaborate signature imaginable.Īs far as we know, Gmail limits the number of characters to 10,000, while Outlook settles for “only” 8,000. Just to illustrate – if I have a link in my signature that says: “Click Here to Subscribe”, its HTML back-end part will include not only the text but also the entire linked URL. The number of characters is obviously higher than the number of characters that are actually presented inside the signature.

That means the signature as a whole isn’t measured by weight (as in kilobytes) but actually by the number of characters. An email signature is basically a chunk of HTML script that is deciphered and presented by the email platform. Well, technically speaking, an email signature isn’t a file, therefore it doesn’t exactly have a “file size”. What does “file size” mean in email signatures?